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Hybrid meeting room

A modern, elevated furniture and technology experience to support inclusive and equitable hybrid meetings.

Capacity: 6–8
Purpose: Connect
Target size: 350–400 sq ft / 33–37 sq m
Release date: 1 September 2025

3D illustration of Hybrid meeting room space type

Design

Furniture and fixtures

Workplace technology

Signage and wayfinding

Resource links

Design

Description and context

This space is intended to be used for presentations and conversations, but is not designed for brainstorming.
To be booked hourly or daily by teams.
Speaker framing enables the camera to determine which participant is actively speaking. The camera then frames the speaker when transmitting video. Room layout is optimized to balance the sightlines needed between people, screen, and camera views.
Located in employee-facing areas and shared between 2-3 neighborhoods.
Away from window elevation only if possible; placement away from high activity areas is preferred.

Design guidelines and standards

The items listed below are integrated into the architecture of the space. This information complements additional details listed on both the Workplace technology and Furniture and fixtures tabs.

Finishes

Match finishes to workplace brand color palette

Acoustics

All walls to go to deck with sound attenuation, acoustical ceiling tile ceilings with a minimum sound absorption of .75 and carpet flooring/
Consider including a white noise system
Full-wall, decorative and acoustic wall panels on the wall opposite the display
Single color or tone-on-tone
Flat or dimensional
NRC (Noise Reduction Coefficient) of 0.5 or greater

Lighting

To achieve desired lighting lux levels and color temperature, please follow these guidelines:

400-550 lux levels on faces
3000-4000K recommended CCT Values (Color Correlated Temperature)
In spaces with videoconferencing, use indirect, diffused, and evenly distributed lighting. Room lighting should be completely even across the field of view of the camera.

NOTE: The illuminance of lamps affects the color appearance and should be taken into consideration when planning CCT Values.

Mechanical, electrical and plumbing

QTY	Type	Location	Description
8(IT)	Power	(4) Behind display 1 (4) Behind display 2	Display, Poly Studio X72 soundbar, EXT3 RX, SWT3 AV Switcher Display, EXT3 RX, Netgear M4250 switch + 1 spare
4(IT)	Power	Below Table	2x Kramer EXT3 TX + 2 spares
4(IT)	Data	(2) Behind display (2) Behind display 2	Display + 1 spare Display, Poly Studio X72 soundbar
5(IT)	Data	Direct run cable	HDBT 3.0 signal connecting BOTH Kramer EXT3-C-XR-T devices (under table) to the Kramer EXT3-POE-XR-R devices (behind the display), 2 Poly IP Table microphones + 1 spare.
2(IT)	Data	Below table	Poly TC10 + 1 spare

For furniture power specification please refer to the Furniture and fixtures tab.
If unable to add a floor core, use Connectrac or similar low-profile raceway for cable management from display wall to table.
Direct run cable installed between the floor core/box and the display wall.
- HDBT 3.0 signal connecting the 2 Kramer EXT3-C-XR-T (under table) to the Kramer EXT3-POE-XR-R (behind the display), 2 Auxiliary Mic connection + 1 spare
- Note: If a direct cable connection isn't possible, refer to the HDBaseT Data Cabling Deployment Options spreadsheet.

Furniture and fixtures

Quantity	Description and performance specifications
1	Table product specifications: Overall width: 185-220” (470 - 560 cm) Overall depth: 60-72” (150 - 185 cm) Seated height Two options: Single curved table C-shaped arrangement of ganged tables. Modesty panel Table leg placement must allow for clear knee space at each chair Laminate finish table surface for internal use; consider veneer upgrade for customer-facing spaces. Power and data integration: Three manufacturer-provided cutouts to support 3 power modules dispersed across the table surface. The table top box must allow for the cables to not be pinched when fully closed. PG \| Flip-top, flush-mount power module, integrated into tabletop at one location in the center of the table: 2 x power receptacle 1 x 20W dual USB (Type-A + Type-C ports) PG \| Flip-top, flush-mount power module, integrated into tabletop at 2 locations: 1 x power receptacle 1 x 20W dual USB (Type-A + Type-C ports) 1 x blank to accommodate two cables passing through for Red Hat Workplace Technology needs (microphone and a USB-C 60W cable for power/presentation) One manufacturer-provided 2 1⁄2" cable passthrough hole located at the middle of the table to accommodate for a room controller. Integrated cable management Vetted products: Red Hat has tested a number of tables and the following products and configurations have met our performance requirements. Inclusion on this list does not constitute a product endorsement. Note that the product(s) listed below have been tested and approved with a specific configuration - product cut sheets are available at the links below or upon request. Project teams may submit additional products to Red Hat for approval, provided that they meet the above requirements. Steelcase Ocular 7 Table placement: Place the closest part of the table between 4.5’-5’ (1.4 - 1.5 m) away from the wall with the display and VC equipment. All seats at the table must fit within a 90-100 degree view angle from the video camera. Allow space for an accessible path of travel on the back and sides of the table. Refer to local code for specific dimensions.
6-8	C2 \| Casual meeting room chairs

Quantity

Description and performance specifications

Table product specifications:

Overall width: 185-220” (470 - 560 cm)

Overall depth: 60-72” (150 - 185 cm)
Seated height
Two options:
- Single curved table
- C-shaped arrangement of ganged tables.
Modesty panel
Table leg placement must allow for clear knee space at each chair
Laminate finish table surface for internal use; consider veneer upgrade for customer-facing spaces.
Power and data integration:
- Three manufacturer-provided cutouts to support 3 power modules dispersed across the table surface. The table top box must allow for the cables to not be pinched when fully closed.
  - PG | Flip-top, flush-mount power module, integrated into tabletop at one location in the center of the table:
    - 2 x power receptacle
    - 1 x 20W dual USB (Type-A + Type-C ports)
  - PG | Flip-top, flush-mount power module, integrated into tabletop at 2 locations:
    - 1 x power receptacle
    - 1 x 20W dual USB (Type-A + Type-C ports)
    - 1 x blank to accommodate two cables passing through for Red Hat Workplace Technology needs (microphone and a USB-C 60W cable for power/presentation)
- One manufacturer-provided 2 1⁄2" cable passthrough hole located at the middle of the table to accommodate for a room controller.
- Integrated cable management
Vetted products: Red Hat has tested a number of tables and the following products and configurations have met our performance requirements. Inclusion on this list does not constitute a product endorsement. Note that the product(s) listed below have been tested and approved with a specific configuration - product cut sheets are available at the links below or upon request. Project teams may submit additional products to Red Hat for approval, provided that they meet the above requirements.
- Steelcase Ocular 7

Table placement:

Place the closest part of the table between 4.5’-5’ (1.4 - 1.5 m) away from the wall with the display and VC equipment.
All seats at the table must fit within a 90-100 degree view angle from the video camera.
Allow space for an accessible path of travel on the back and sides of the table. Refer to local code for specific dimensions.

6-8

C2 | Casual meeting room chairs

Workplace technology

Hardware list

The hardware products listed below represent our current workplace technology standards and do not imply an endorsement of any specific brand, vendor, or product.

The “Model” column contains the standard device names to be used in all project documentation like the project quotes, inventory, and schematic designs.

Quantity	Make	Model	Description
2	Samsung	Current Standard Display (authentication required)	65”, 75”, 82”, 85”, 98” (165.1cm, 190.5cm, 208.28cm, 215.90cm, 249cm) Samsung Display
2	Chief or similar	LTM Series	Large Fusion™ Micro-Adjustable Tilt Wall Mount provides low-profile, fingertip tilt. We can use different wall mount manufacturers and models with similar specs to the Chief wall mount depending on the display size and weight.
Note for options below 2 ways to deliver data/power outlets Chief Box - if using, store all data/power/equipment inside Wall Plates - if using, the Chief Sliding Component Panel is an optional component to mount the audiovisual equipment.
2 (Optional)	Chief	PAC526	Large In-Wall Storage Box - Back box used behind the display to mount data and power outlets and to house audiovisual equipment. Use this if NOT using wall plates for data/power.
2 (Optional)	Chief	CSSMP15X10	Sliding Component Storage Panel - Optional component to house audiovisual equipment. Use this ONLY if using wall plates for data/power. Recommended for display sizes 55” and above.

Quantity	Make	Model	Description
1	Poly	Poly Studio X72 + TC10 (A4LZ8AA)	Video Bar Collaboration System & Intuitive Touch Interface for Poly Studio X Family
2	Poly	Tabletop Microphone (874R3AA)	Tabletop Microphone
1	Netgear	A/V Line M4250 GSM4210PD	8x1G PoE+ 110W 1x1G and 1xSFP Managed Switch (AVoiP)
1	Kramer	SWT3-31-HU	3x1 4K60 USB–C/HDMI Switcher
2	Kramer	EXT3-C-XR-T	4K60 4:4:4 USB–C Transmitter with USB, Ethernet, RS–232, & IR over Extended–Reach HDBaseT 3.0
2	Kramer	EXT3-POE-XR-R	4K60 4:4:4 Receiver with Bidirectional PoE, USB, Ethernet, RS–232, & IR over Extended–Reach HDBaseT 3.0

Quantity	Make	Model	Description
1 + (See note below)	Kramer	C-HM/HM/PRO	High–Speed HDMI Cable Lengths — 0.9–19.8m (3–65ft) Black NOTE: For In-Wall and MDF areas. Not for use in customer-visible spaces
NOTE: Kramer HDMI cables (C-HM/HM/PRO) are preferred for use within standard designs. These cables are to be purchased and used if available. If the Kramer C-HM/HM/PRO HDMI cables ARE NOT available or have long lead times, please ensure that the HDMI cables that are purchased conform with the specifications of premium high speed/high performance cable standards. Preferred cable vendors include Lindy, Liberty or Lightware
2 (15 ft length required)	Kramer	CA-U32/FF	USB 3.2 GEN-2 Full Featured USB-C (M) to USB-C (M) Active Cable
2	Kramer	C−USB3/AB	USB 3.0 A (M) to B (M) Cable
1	Tripp Lite	U428-006	USB-C to USB-A Cable (M/M), USB 3.2 Gen 1 (5 Gbps), Thunderbolt 3 Compatible, 6’ (1.83 m)

NOTE: The lengths and number of HDMI and AV cables is to be determined by the integrator per-project.

Data and power

Please refer to the data and power specifications in the Design and Furniture and fixtures tabs.

Technology design drawing

Schematics Design
Link to Miro
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Wall Elevations Example
Link to Miro
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LOW LEVEL PLAN Example
Link to Miro
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Installation specification

Poly TC10 to be located at the middle table via provided cable passthrough hole
Tabletop microphones and presentation cables to be located at each side table via blank plate in the table top box
Elevations for all AV components to be determined per-room and validated with Red Hat IT
- APPROXIMATE AV ELEVATION HEIGHT
  - Center of Chief box 61” (155cm)
If wall plates are used, mount the center of wall plates 6” (15cm) below the published center of the Chief Box to ensure access for support is maintained.
If using the Chief Sliding Panel, center the panel at the published center of the Chief Box. Mount the panel opposite any glass wall, as appropriate, to obscure the view of the panel.
If using the Chief Sliding Panel, ensure data and power cables are routed properly and allow for the panel to slide completely out for support.

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Hybrid meeting room

Design

Description and context

Design guidelines and standards

Finishes

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Lighting

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Workplace technology

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Video equipment

Cables

Data and power

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