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Hybrid meeting room

Last updated May 29, 2025

A modern, elevated furniture and technology experience to support inclusive and equitable hybrid meetings.

Capacity: 6–8
Purpose: Connect
Target size: 350–400 sq ft / 33–37 sq m

3D illustration of Hybrid meeting room space type

Design

Workplace technology

Furniture and fixtures

Signage and wayfinding

Resource links

Design

Description and context

This space is intended to be used for presentations and conversations, but is not designed for brainstorming.
To be booked hourly or daily by teams.
Speaker framing enables the camera to determine which participant is actively speaking. The camera then frames the speaker when transmitting video. Room layout is optimized to balance the sightlines needed between people, screen, and camera views.
Located in employee-facing areas and shared between 2-3 neighborhoods.
Away from window elevation only if possible; placement away from high activity areas is preferred.

Design guidelines and standards

The items listed below are integrated into the architecture of the space. This information complements additional details listed on both the Workplace technology and Furniture and fixtures tabs.

Finishes

Match finishes to workplace brand color palette

Acoustics

All walls to go to deck with sound attenuation, acoustical ceiling tile ceilings with a minimum sound absorption of .75 and carpet flooring/
Consider including a white noise system
Full-wall, decorative and acoustic wall panels on the wall opposite the display
Single color or tone-on-tone
Flat or dimensional
NRC (Noise Reduction Coefficient) of 0.5 or greater

Lighting

To achieve desired lighting lux levels and color temperature, please follow these guidelines:

400-550 lux levels on faces
3000-4000K recommended CCT Values (Color Correlated Temperature)
In spaces with videoconferencing, use indirect, diffused, and evenly distributed lighting. Room lighting should be completely even across the field of view of the camera.

NOTE: The illuminance of lamps affects the color appearance and should be taken into consideration when planning CCT Values.

Mechanical, electrical and plumbing

QTY	Type	Location	Description
8(IT)	Power	(4) Behind display 1 (4) Behind display 2	Display 1 LAN + Poly Studio X Series soundbar Display 2 LAN + 1 spare
2(IT)	Power	Below Table	Kramer EXT3-C-XR-T + 1 spare
3(IT)	Data	Behind display	Display, Poly Studio X70, + 1 spare
5(IT)	Data	Floor monument placed directly under table leg	TC8/TC10 , DIP-20 / VP-440, DIP-20 / VP-440 MGMT, Poly Table Top Microphone dedicated port and 1 spare.

For furniture power specification please refer to the Furniture and fixtures tab.
If unable to add a floor core, use Connectrac or similar low-profile raceway for cable management from display wall to table.

Workplace technology

Hardware list

The “Model” column contains the standard device names to be used in all project documentation like the project quotes, inventory, and schematic designs.

Quantity	Make	Model	Description
2	Samsung	Current Standard Display (authentication required)	65”, 75”, 82”, 85”, 98” (165.1cm, 190.5cm, 208.28cm, 215.90cm, 249cm) Samsung Display
2	Chief or similar	LTM Series	Large Fusion™ Micro-Adjustable Tilt Wall Mount provides low-profile, fingertip tilt. We can use different wall mount manufacturers and models with similar specs to the Chief wall mount depending on the display size and weight.
Note for options below 2 ways to deliver data/power outlets Chief Box - if using, store all data/power/equipment inside Wall Plates - if using, the Chief Sliding Component Panel is an optional component to mount the audiovisual equipment.
2 (Optional)	Chief	PAC526	Large In-Wall Storage Box - Back box used behind the display to mount data and power outlets and to house audiovisual equipment. Use this if NOT using wall plates for data/power.
2 (Optional)	Chief	CSSMP15X10	Sliding Component Storage Panel - Optional component to house audiovisual equipment. Use this ONLY if using wall plates for data/power. Recommended for display sizes 55” and above.

Quantity	Make	Model	Description
1	Poly	Poly Studio X72 + TC10 (A4LZ8AA)	Video Bar Collaboration System & Intuitive Touch Interface for Poly Studio X Family
1	Poly	Poly Studio / Debut Expansion Microphone (875M6AA)	Poly Studio / Debut Expansion Microphone (875M6AA)
1	Poly	Poly Mic Cable Ext Kit (875M4AA)	Poly Mic Cable Ext Kit (875M4AA)
1	Poly	Studio X70 Wall Mount (2215-86418-001)	Poly Studio X70 Optional Mounting Kits, includes one each of the following: Vesa Mounting Kit, and Wall Mounting Kit. Compatible with the Studio X70 Below the display Wall mount
1 (Optional)	Poly	Poly Studio / Debut Expansion Microphone (2200-69631-001)	Optional Expansion Tabletop Microphone
1	Kramer	VP-440H2	Compact 5–Input 4K60 4:4:4 Presentation Switcher/Scaler with HDBaseT & HDMI Simultaneous Outputs
1	Kramer	TP-580RXR	4K60 4:2:0 HDMI HDCP 2.2 Receiver with RS–232 & IR over Extended–Reach HDBaseT

Quantity	Make	Model	Description
1	Pexip	PEX6102050114	Pexip software licensing
Red Hat Project Manager MUST email the following individuals to receive a quote for the Pexip license until AVI-SPL provides a more scalable process. AVI/SPL CANNOT RESELL PEXIP LICENSES TO INTEGRATORS. Allison Thompson: Allison.Thompson@avispl.com Rich Williams: Rich.Williams@avispl.com Jacob Yost: Jacob.Yost@avispl.com

Quantity

Make

Model

Description

Pexip

PEX6102050114

Pexip software licensing

Red Hat Project Manager MUST email the following individuals to receive a quote for the Pexip license until AVI-SPL provides a more scalable process. AVI/SPL CANNOT RESELL PEXIP LICENSES TO INTEGRATORS.

Allison Thompson: Allison.Thompson@avispl.com
Rich Williams: Rich.Williams@avispl.com
Jacob Yost: Jacob.Yost@avispl.com

Quantity	Make	Model	Description
1 + (See note below)	Kramer	C–MHM/MHM–3	High–Speed HDMI Cable Lengths — 0.9–19.8m (3–65ft) Black NOTE: For In-Wall and MDF areas. Not for use in customer-visible spaces
1 Per each presentation input (See note below)	Kramer	C–MHM/MHM–3 C–MHM/MHM–6 C–MHM/MHM–10 C–MHM/MHM–15 C–MHM/MHM–25	Flexible High–Speed HDMI Cable with Ethernet 0.9-7.6m (3-25ft) Color - Gray Part numbers: 97-0131003, 97-0131006, 97-0131010, 97-0131015, 97-0131025
1 Per each presentation input (See note below)	Kramer	AD-RING-8	Stainless steel ring of HDMI adapters that attaches to your display cable to enable plugging different presentation sources into the HDMI cable. AD-RING-8 should have 1 x MDP (4K) Short cable adapter and 1 x USB-C Short cable adapter NOTE: The ring size should be between 38 - 45 /cm (15” - 18").
1 Per office site (See note below)	Kramer	TL-RING	Adapter Ring Tool set for connecting the ring to the HDMI cable and replacing adapters (For IT use only).
For all Visible / Accessible AV VLAN Data port	Panduit	PSL-DCPLRE-BL-C	Recessed RJ45 plug lock-in device NOTE: All the visible and accessible AV VLAN data ports should be locked using the Panduit PSL-DCPLRE-BL-C device on both ends of the patch cable. Please make sure to keep 2-3 lock tools at each site for support.
For all Visible / Accessible Unused Data port in the meeting space	Panduit	PSL-DCJB-IW	Connector Jack Module Blockout Device For RJ45 Jacks NOTE: All the visible and accessible unused data ports in the meeting space should be blocked by this adapter. Please make sure to keep 2-3 removal tools at each site for support.

NOTE: The lengths and number of HDMI and AV cables is to be determined by the integrator per-project.

Data and power

Please refer to the data and power specifications in the Design and Furniture and fixtures tabs.
The Poly TC10 touch controller is to utilize an RJ-45 lock-in device on both ends of the patch cable.

Technology design drawing

Schematics Design
Link to Miro
(authentication required)

Wall Elevations Example
Link to Miro
(authentication required)

LOW LEVEL PLAN Example
Link to Miro
(authentication required)

Installation specification

Elevations for all AV components to be determined per-room and validated with Red Hat IT
- APPROXIMATE AV ELEVATION HEIGHT
  - Center of Chief box 61” (155cm)
If wall plates are used, mount the center of wall plates 6” (15cm) below the published center of the Chief Box to ensure access for support is maintained.
If using the Chief Sliding Panel, center the panel at the published center of the Chief Box. Mount the panel opposite any glass wall, as appropriate, to obscure the view of the panel.
If using the Chief Sliding Panel, ensure data and power cables are routed properly and allow for the panel to slide completely out for support.

Furniture and fixtures

Quantity	Description and performance specifications
1	Table product specifications: Overall width: 185-220” (470 - 560 cm) Overall depth: 60-72” (150 - 185 cm) Seated height Two options: Single curved table C-shaped arrangement of ganged tables. Modesty panel Table leg placement must allow for clear knee space at each chair Laminate finish table surface for internal use; consider veneer upgrade for customer-facing spaces. Power and data integration: Three manufacturer-provided cutouts to support 3 power modules dispersed across the table surface. PG \| Pop-up, flush-mount power module, integrated into tabletop at 3 locations: 1 x power receptacle 1 x USB-C 60W (for charging, no display) One 2 1⁄2" cable passthrough hole located at the middle of the table to accommodate for a room controller. The table top box must allow for the cables to not be pinched when fully closed Integrated cable management Vetted products: Red Hat has tested a number of tables and the following products and configurations have met our performance requirements. Inclusion on this list does not constitute a product endorsement. Note that the product(s) listed below have been tested and approved with a specific configuration - product cut sheets are available at the links below or upon request. Project teams may submit additional products to Red Hat for approval, provided that they meet the above requirements. Steelcase Ocular 7 Table placement: Place the closest part of the table between 4.5’-5’ (1.4 - 1.5 m) away from the wall with the display and VC equipment. All seats at the table must fit within a 90-100 degree view angle from the video camera. Allow space for an accessible path of travel on the back and sides of the table. Refer to local code for specific dimensions.
6-8	Meeting room seating with armrests and five-star castor base

Quantity

Description and performance specifications

Table product specifications:

Overall width: 185-220” (470 - 560 cm)

Overall depth: 60-72” (150 - 185 cm)
Seated height
Two options:
- Single curved table
- C-shaped arrangement of ganged tables.
Modesty panel
Table leg placement must allow for clear knee space at each chair
Laminate finish table surface for internal use; consider veneer upgrade for customer-facing spaces.
Power and data integration:
- Three manufacturer-provided cutouts to support 3 power modules dispersed across the table surface.
  - PG | Pop-up, flush-mount power module, integrated into tabletop at 3 locations:
    - 1 x power receptacle
    - 1 x USB-C 60W (for charging, no display)
    - One 2 1⁄2" cable passthrough hole located at the middle of the table to accommodate for a room controller.
      - The table top box must allow for the cables to not be pinched when fully closed
- Integrated cable management
Vetted products: Red Hat has tested a number of tables and the following products and configurations have met our performance requirements. Inclusion on this list does not constitute a product endorsement. Note that the product(s) listed below have been tested and approved with a specific configuration - product cut sheets are available at the links below or upon request. Project teams may submit additional products to Red Hat for approval, provided that they meet the above requirements.
- Steelcase Ocular 7

Table placement:

Place the closest part of the table between 4.5’-5’ (1.4 - 1.5 m) away from the wall with the display and VC equipment.
All seats at the table must fit within a 90-100 degree view angle from the video camera.
Allow space for an accessible path of travel on the back and sides of the table. Refer to local code for specific dimensions.

6-8

Meeting room seating with armrests and five-star castor base

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Hybrid meeting room

Design

Description and context

Design guidelines and standards

Finishes

Acoustics

Lighting

Mechanical, electrical and plumbing

Workplace technology

Hardware list

Display equipment

Video equipment

SIP Licensing

Cables

Data and power

Technology design drawing

Installation specification

Furniture and fixtures

Signage and wayfinding

Resource links

Public resources

IT internal resources

Products

Tools

Try, buy & sell

Communicate

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