Important note: Please keep in mind that not all Red Hat meeting rooms follow this user guide. In case the user interface seen below does not reflect what you are seeing in the room, follow the instructions here instead.
- Microsoft Teams | Joining a call with Meeting ID
- Microsoft Teams | Joining a call with One Touch Join (OTJ)
- Google Meet | Joining a call with One Touch Join (OTJ)
- Google Meet | Joining a call with room code
- Google Meet | Joining a call with a meeting code
- Google Meet | Content sharing on a call
- Local Content Sharing | Outside of a call
- Webex & Zoom | Joining a meeting with meeting ID/number
- Bring Your Own Meeting (BYOM) | For platforms other than Gmeet, Webex, Teams and Zoom
Microsoft Teams | Joining a call with Meeting ID
On the meeting room tablet tap on More ways to join.
On the next screen select Webex, Zoom, Teams.
On the next screen select Teams as the service.
In your calendar invite locate the Meeting ID, enter it and click Join.
(Optional) You might be prompted to enter the passcode from the calendar invite and then click Join again.
Be advised that the Red Hat meeting room system will need to be admitted to the call.
Important note: Please be aware that we are currently experiencing an issue during MS Teams calls, where camera can freeze or blur during the call. To resolve the issue mute and unmute the camera.
Tips & Reminders:
- Please be advised that wired content sharing is not supported at the moment. To share content join the call from your laptop and select "Don't use audio" option.
- Please be advised that in rooms with dual display configuration, only single display will be operating for Teams calls.
- MS Teams is not Red Hat IT supported video platform.
Microsoft Teams | Joining a call with One Touch Join (OTJ)
One Touch Join (OTJ) feature allows you to join the call without the need to manually enter the meeting ID. You can set up OTJ for external Microsoft Teams invitations. Follow the steps below:
Locate the event with Teams call in your Google calendar.
In the top right corner, select the three dots menu and select Duplicate.
The new event will include all the participants as well. If you don’t want to include all the participants, see note below.
In the duplicated calendar event, add your desired room to join from and click Save.
Ensure that your event is not set to be private.
Once it is time for your call, on the in-room tablet tap on your scheduled call.
Be advised that the Red Hat meeting room system will need to be admitted to the call.
Important note: Please be aware that we are currently experiencing an issue during MS Teams calls, where camera can freeze or blur during the call. To resolve the issue mute and unmute the camera.
Tips & Reminders:
- To duplicate an event for yourself only without inviting other participants, perform the following steps:
- Edit the event → select Rooms → click duplicate event → add a room and save the changes.
- For IBMers, it is not possible to directly add a Red Hat meeting room to the Outlook calendar event at this time. Workaround - include your @redhat.com account in the calendar invite, and then follow the steps above in your Red Hat Google calendar.
- Please be advised that wired content sharing is not supported at the moment. To share content join the call from your laptop and select "Don't use audio" option.
- Please be advised that in rooms with dual display configuration, only single display will be operating for MS Teams calls.
- MS Teams is not Red Hat IT supported video platform.
Google Meet | Joining a call with One Touch Join (OTJ)
One Touch Join (OTJ) feature allows you to join the call without the need to manually enter the meeting code. To set it up follow the steps below:
During event creation, ensure that you add a room resource to the event from which you are planning to join the call.
During event creation, ensure that your event is not set to be private.
If an event is private, the system won’t be able to read the event’s details and the One Touch Join functionality won’t be available.
Once it is time for your call, on the in-room tablet tap on your scheduled call.
Reminder: One Touch Join (OTJ) is available only in bookable meeting rooms.
Google Meet | Joining a call with room code
You can connect to nearby conference room hardware by entering a 5-character room code on your personal device. This is an alternative to joining a call with the 10 letter code. Follow the steps below:
Join the call from your laptop as usual.
In the call lobby, select connect with room code.
Enter the 5-character room code available on the display or the tablet and click Connect Room.
See location of the room code on the tablet below in orange.
On the meeting room tablet confirm connecting to the room by clicking Connect.
The room will join the call, and your laptop will join in Companion mode.
Google Meet | Joining a call with a meeting code
On the meeting room tablet tap on More ways to join.
Select Code or nickname.
Locate the 10-letter meeting code of your call in the calendar event.
Enter the 10-letter code (the dashes between the letter groups are not required).
Example of a code: zmz-xook-zhu
Tap the blue Join button.
Google Meet | Content sharing on a call
Content sharing to a Google Meet call is available via Google Companion mode, but also directly via cable connection.
Option 1. - Google Companion mode
Join the call from your laptop as usual.
In the call lobby, choose the Present button if you want to present immediately or Use Companion mode instead to join the call and be ready to present when needed.
Joining via Companion mode will automatically mute your microphone and audio to prevent audio feedback and other distractions.
Utilize the Share a screen button to select what content you want to present.
Option 2. - Via USB-C Cable
Launch a Google Meet call from the meeting room tablet.
Connect the USB-C cable to your laptop.
Tap on the More icon (three dots) → More actions menu will appear.
Tap on the Present button.
Tap on the HDMI Device section.
To stop presenting, tap on the Stop presenting button.
Local Content Sharing | Outside of a call
Connect the USB-C cable to your laptop.
Tap on the HDMI Present icon.
If sharing audio: Make sure your laptop's audio output is set to the room system.
Tap on the Start presenting button.
To stop presenting, tap on the Stop presenting button.
Webex & Zoom | Joining a meeting with meeting ID/number
On the meeting room tablet tap on More ways to join.
On the next screen select Webex, Zoom, Teams.
On the next screen select Webex or Zoom as the service.
Locate the Cisco Webex or Zoom meeting ID/number of your call, enter it and click Join.
Webex: 9 - 11 digit number labeled as “Meeting Number” or “Access Code”.
Zoom: 9 - 11 digit number labeled as “Meeting ID”.
You might need to wait until you are admitted to the call.
Tips & Reminders:
Cisco Webex and Zoom are not Red Hat IT supported video platforms.
In order to share content you will need to use Webex's and Zoom's web or OS application (or Google Meet Companion mode equivalent).
Bring Your Own Meeting (BYOM) | For platforms other than Gmeet, Webex, Teams and Zoom
The Bring Your Own Meeting (BYOM) feature allows you to connect any video platform that you run on your device. By plugging in via USB-C, you can use the in-room video conferencing hardware (camera, screen, microphone, and speakers) to enhance the call experience.
Depending on the type of space you are in, follow the corresponding steps below.
Large Event Spaces (Identified by two control tablets):
Plug the USB-C cable into your laptop.
Select the HDMI Present icon on the tablet.
Note: Adjust your laptop’s display settings if you prefer to extend your screen rather than mirror it to the room display.
Set the room system as the default input and output device in your laptop’s audio settings.
Select the room’s camera in your laptop’s video settings.
Note: Use the Q-SYS tablet to switch camera modes from “Privacy Mode” to either “Static Mode” or “Auto Camera Recall” based on your preference.
Launch your chosen video conferencing software and enter the meeting.
Standard Meeting Rooms (Identified by a single control tablet):
Plug the USB-C cable into your laptop.
Swipe left from the right edge of the control tablet to open the side menu, then choose Device Mode.
Note: Adjust your laptop’s display settings if you prefer to extend your screen rather than mirror it to the room display.
In your laptop’s audio settings, choose the room system as your input and output source.
Select a device labeled with one of the following: X30, X32, X50, X52, X70, X72.
In your laptop’s camera settings, select the room camera.
Select a device labeled with one of the following: X30, X32, X50, X52, X70, X72.
Open your video platform and join the meeting.
Tips & Reminders:
In case you are connecting via BYOM for the first time, we recommend coming to the room early and making sure everything is set up correctly.
For more customization, in your laptop settings you can also change the display settings to extend/join based on your requirements.
For more information about video conferencing service at Red Hat visit The Source (Internal only).
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